Front Office
Job Purpose
The front office and administrative assistant will provide support to Impact Africa Consulting Limited including visitors, organize, and manage all aspects of coordinating front-desk activities, including distributing correspondence and redirecting phone calls.
Main Responsibilities & Duties
- Attend to walk in visitors, directing them accordingly as per their request.
- Execute clerical receptionist duties such as typing, filing, photocopying, collating etc.
- Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going packages.
- Monitor stock for office Stationery, Kitchen supplies, drinking water and any other office equipment required for office use and ensure timely requisition of the same.
- Manage front desk operations while monitoring cleanliness and maintaining proper organization for a professional image.
- Manage the office cleaning by ensuring that the office is cleaned on time, the kitchen is well cleaned and kept tidy.
- Reconcile monthly petty cash in liaison with the finance and accounting staff.
- Coordinate all the travel logistics for staff.
- Coordinate planning for meetings, preparation of meeting venue, and support organization of events.
- Manage office access for all the staff members and clients.
Qualifications
Experience
Functional Skills
- Customer relations skills.
- Time management skills.
- Resourceful and proactive.
- Organization and planning skills.
- Communication skills.
- Analytical skills.
- Solid written and verbal communication skills.
- Computer skills including the ability to operate emails, spreadsheet, and Word processing programs at a highly proficient level
Do you fit the above profile?
If yes, share your motivation letter as well as your detailed CV and expected gross salary to joy.omolo@impactingafrica.com on or before 14th November 2023. Only shortlisted candidates will be contacted.